Happy owners, transparent workflows — managing together.
From the economic plan and the annual settlement to the owners’ meeting, the resolutions register and the defect list, Condomana runs the whole cycle of a condominium — and gives owners and tenants a portal to follow it themselves. One current picture for managers and owners alike, built for owners’ associations across Europe.
No credit card. No sales call. Confirm your email and you are in — decide for yourself in 30 days.
One place, not ten spreadsheets.
Owners phone and email about the same handful of things — where a document is, whether a reported defect was ever dealt with. Spread across inboxes and spreadsheets, it becomes work with no visible end.
Condomana keeps it all in one place — buildings and owners, the accounting from the economic plan to the annual settlement, assemblies and the resolutions register, the documents you share and the defect list — and gives owners a portal to check it themselves, so the questions stop arriving by phone.
One source of truth
Buildings, units, ownership shares and owners — one place, always current.
Everything in one place
Documents and the defect list live right next to the units and owners they belong to.
Owners serve themselves
The things owners phone about — documents and defect status — are one login away in their portal.
One honest price
Per unit under management. No per-seat fees, nothing hidden.
The same work, without Condomana and with it
Not a feature list — the ten jobs that actually fill a manager’s week, as they are commonly done today and as Condomana does them.
Economic plan
The classic way
Last year’s Excel, saved under a new name. One dragged formula and every advance payment is wrong for a year.
With Condomana
Budget each cost type and Condomana computes every unit’s advance payments — approval fixes the year’s schedule.
Annual settlement
The classic way
Two days of tabbing between bank statements, an invoice folder and a workbook nobody else can open.
With Condomana
Drafted from the year’s bookings and apportioned by your keys — approval freezes the figures owners receive.
Booking an invoice
The classic way
Supplier, invoice number, date and amount typed in by hand. Once per invoice, all year.
With Condomana
AI reads the invoice out for you to check. You correct it and book it — the AI never books on its own.
The owners’ meeting
The classic way
Majorities worked out on paper in the room, and re-argued by email the week after.
With Condomana
Every agenda item carries its basis (per head or by ownership share) and its majority; closing the item computes the result.
Resolutions register
The classic way
A Word file last updated in 2023 — and a statutory record you cannot produce when a buyer asks.
With Condomana
Gapless and continuously numbered, append-only: challenges and corrections are annotated, never overwritten.
A defect is reported
The classic way
A phone call, then an email, then “I’ll get back to you” — and the photo arrives three days later.
With Condomana
Owners report it in the portal with a photo, and it lands on the building’s list with a status everyone can see.
The owner phone calls
The classic way
The same handful of questions, all week, always in the middle of something else.
With Condomana
Documents, defects and news are one login away in the portal, so the questions stop arriving by phone.
Finding a document
The classic way
Folder stack, USB stick, cloud folder — “where was that again?”
With Condomana
Full-text search across everything, filed against the building and the unit it belongs to.
Maintenance falling due
The classic way
The lift service is remembered when the invoice arrives — or when the inspection is failed.
With Condomana
Scheduled once, and Condomana raises the ticket every time it comes round, so nothing slips.
What you actually pay for
The classic way
Per-seat licences, a setup fee, and a surcharge for the owner portal.
With Condomana
One price per unit under management, per year. Invited managers and owners are always free.
As at September 2026. The “classic” column describes how this work is commonly done without software of this kind — it is not a comparison with any particular product.
Built around the work that actually matters
The whole cycle of running a condominium — the record, the accounting, the assemblies, the upkeep, and a portal owners and tenants can use themselves.
Properties, units & owners
Every building and unit, with its ownership shares and its current owners — recorded once, kept straight, and always up to date.
Accounting
The economic plan becomes each unit’s advances, and the annual settlement is drafted from the year’s bookings — cent-exact, and immutable once approved.
Assemblies & resolutions
Run the owners’ meeting with a real voting engine, and record every outcome in a gapless, append-only resolutions register.
Defects & maintenance
Report a defect and follow it from open to handled, assign a contractor, and let recurring maintenance raise its own tickets when they are due.
Documents & announcements
Share each document with exactly the owners entitled to see it, and post announcements — the digital noticeboard — to one building or several.
Owner & tenant portals
Owners see their building’s documents, defects and news; owners who let can invite their tenants in too — the things they currently phone you about.
Compliance is the product, not a checkbox
Signed DPA, day one
A versioned Art. 28 data-processing agreement you sign once — the app stays closed to owner data until it is signed.
Lawful by design
Owner data is processed on the lawful basis of contract and legal obligation — encoded in the system, not a footnote.
Defect history that holds up
A defect’s timeline only ever moves forward — when work started, when it was handled — so the record of your duty of care is one you can stand behind.
Isolated per organisation
Every organisation’s data is walled off from every other, and access inside it is controlled by role.
Hosted in the EU. Tenant data is isolated per organisation, and access is controlled by role.
You decide — on your own time
No demos to book, no meetings to sit through. The whole thing is self-service.
Start the free trial
Sign up, confirm your email, and you are in. Full access for 30 days — no credit card, no call from us.
Try it for real
Add a building, add units, click around. See whether it fits your work before you spend a cent.
Upgrade when ready
Like it? Enter your billing details and continue on the paid plan. If you do nothing, the account simply switches off after 30 days.
Moving a portfolio out of another system? Get your rollout plan — four questions, and the order of work comes back built around your answers.
One price. Per unit. Per year.
You pay for the units you manage — nothing per seat, no setup fee, no charge for the owner portal. Invited managers and owners are always free.
per unit · per year · plus VAT
Pay by bank transfer against a proper invoice.
Good to know
More than software — a team you can hire
Run Condomana yourself, or hire our team to integrate it with what you already use and roll it out across your organisation — with hands-on help through go-live and beyond.
Integration
We connect Condomana to your existing infrastructure and software — one-off migrations and recurring data flows alike.
Rollout & onboarding
For large condominium-management companies: data migration, configuration, staff training and a phased go-live.
Implementation & assistance
You don’t only buy the software — hire us to set it up, run it in, and stay reachable afterwards.
See if it fits — in the next ten minutes
Start the free trial, add a building, and judge it for yourself. No card, no call, no commitment.