Everything a manager is judged on
From the Wirtschaftsplan and the Jahresabrechnung to the Eigentümerversammlung, the Mängelliste and the owner portal — the whole cycle of running a WEG, in one place. Built for the German WEG.
Properties, units and owners
The record every other feature hangs off — who owns what, in which building, and since when.
Properties & units
Objekte & Einheiten
Every building and every unit, with its ownership shares (Miteigentumsanteile) — recorded once and kept current, so the rest of Condomana always works from the same picture.
Owners
Eigentümer
Who owns which unit, and since when. Ownership changes are tracked over time, so a building always knows its current co-owners — and its former ones.
Invitations
Einladungen
Invite colleagues to manage alongside you, and owners into their portal — with a single-use, expiring link. Invited managers and owners are always free.
Bring your portfolio in, take it out again
A clean way in from your old system, and an honest way out — your data is never held hostage.
Migration import
Datenübernahme
Bring an existing portfolio in from a canonical CSV — properties, units, owners, ownership shares, opening balances and historical settlements. Run it as a dry run first, review the reconciliation, then commit. Re-importing never creates duplicates.
Import from your old software (Beta)
Umzug aus der Vorsoftware (Beta)
A guided mapper reads an export from your previous WEG software straight into the migration importer, so you never hand-build the CSV. New mappers arrive as Beta — always check the reconciliation report before you commit.
Full CSV export
CSV-Export
Your data is yours. Export the whole organisation back to the same canonical format at any time — round-trip exact, and never locked behind your subscription.
The WEG bookkeeping, done properly
Cent-exact, apportioned by the keys you set, and immutable once approved.
Economic plan
Wirtschaftsplan
Budget each cost type for the year and Condomana turns it into every unit’s advance payments (Hausgeld). Approve it and the year’s schedule is fixed.
Annual settlement
Jahresabrechnung
Draft the Jahresabrechnung from the year’s bookings, apportioned by each cost type’s distribution key. Approval freezes it and its bookings — the figures owners receive can never quietly change.
Distribution keys & cost types
Verteilerschlüssel & Kostenarten
Apportion by co-ownership share (MEA), equally, or by a custom per-unit key. Cent-exact largest-remainder rounding, so every split adds up to the last cent.
Special levies
Sonderumlagen
Raise a Sonderumlage, apportion it by any key, and approve it to freeze each owner’s share.
Bookings & opening balances
Buchungen & Anfangsbestände
A booking journal per property, with opening balances carried in at cutover — so a settlement stands on real figures from day one.
Invoice capture
Belegerfassung
Drop in an invoice and AI reads out the supplier, amount, VAT and date for you to check. You correct anything and book it — the AI never books on its own.
From the vote to the register
The decision-making of a WEG, with the gapless paper trail §24(7) requires.
Assemblies & voting
Eigentümerversammlung & Abstimmungen
Build the agenda as voting rules — basis (heads or MEA) and majority (simple or unanimous). Record attendance and proxies, cast weighted votes, and closing an item computes the majority for you.
Circular resolutions
Umlaufbeschluss
Decide between meetings. A circular resolution runs through the same engine and lands in the same register as everything else.
Resolutions register
Beschlusssammlung
A gapless, continuously-numbered Beschlusssammlung per property. Entries are append-only — challenges, court rulings and corrections are annotated, never overwritten — and it exports for handover.
Every defect, from report to done
The shared list owners can see for themselves, and the upkeep that runs on schedule.
Defect list
Mängelliste
Report a defect against a building and move it forward — open, in progress, handled. A building’s list is communal: every current owner can see it and add a comment.
Recurring maintenance
Wartung
Schedule recurring upkeep — the lift, the heating, the fire check — and Condomana raises the ticket each time it is due, so nothing slips.
Contractors & sub-tasks
Handwerker & Unteraufgaben
Keep a directory of tradespeople and assign them to a defect, breaking a larger job into sub-tasks you can track to done.
Photos & attachments
Fotos & Anhänge
Attach photos and files to a defect, so both what was wrong and what was done stay on the record.
Follow a defect
Mängel abonnieren
Follow any defect to get its updates — with a sticky opt-out, so once you step away it stays that way.
A record that holds up
Nachvollziehbar
A defect’s timeline only ever moves forward, so when work started and when it was handled is never quietly rewritten — the record of your duty of care holds up.
One current picture, for everyone
What owners chase you for — where a document is, what was announced — one login away.
Document distribution
Dokumentenverteilung
File every document against the right building and unit, and share it with exactly the owners entitled to see it. Find any file again by full-text search, and every upload is virus-scanned before anyone can download it.
Announcements
Ankündigungen
Post a notice to one building or several — the digital Aushang — pin what matters, and reach owners both in their portal and by notification.
Notifications & digests
Benachrichtigungen
Each person chooses how often they hear from Condomana — the moment something happens, or a daily, weekly or monthly digest. The in-app bell updates live.
Owner portal
Eigentümerportal
A self-service area, separate from the manager app, where owners see their building’s documents, defects and news, comment, and manage their own profile.
For the owner who lets — and their tenant
The rented unit gets a portal too, and an issue climbs the chain when it needs to.
Tenant portal
Mieterportal
Tenants sign in to see what their landlord shares and to raise an issue — behind their own login, kept separate from owners.
Tenancy management
Mietverwaltung
An owner who lets records and ends tenancies on their own units and invites their tenant in — all without ever touching a co-owner’s unit.
Escalation chain
Eskalationskette
A tenant issue starts with the landlord. If the landlord endorses it, the very same issue climbs to the manager — no re-typing, no lost thread.
AI that assists — off until you turn it on
Every AI feature is opt-in per organisation, logged, and hosted in the EU. Nothing books or sends on its own.
Document suggestions
Dokument-Vorschläge
For an uploaded document, AI proposes a title, a short summary and metadata — you accept or dismiss. It files nothing by itself.
Owner assistant
Eigentümer-Assistent
Owners can ask a question and get an answer grounded only in the documents they are allowed to see — with the source cited, and an honest “I don’t know” when it cannot.
Rule-based automation
Automatik
Quiet housekeeping: nudges on stale defects, reminders on unaccepted invitations, and proposals to archive what has long been settled.
Compliance is the product, not a checkbox
Built for the GDPR and for German data-protection expectations — encoded in the system, not left as a footnote.
Signed data-processing agreement
Auftragsverarbeitungsvertrag
A versioned Art. 28 DPA (AVV) that you sign once — the app stays closed to owner data until it is signed.
Your organisation, isolated
Mandantentrennung
Everything you create lives in your own organisation, walled off from every other, with access inside it controlled by role.
One account, many organisations
Mehrere Organisationen
Manage across firms with a single login and a role per organisation — switch between them without ever signing out.
Data-subject rights, built in
Betroffenenrechte
A one-click data export (Art. 15/20) and a governed erasure that respects statutory retention — the machinery the GDPR expects, already in the box.
Mobile app
Mobile App
Install Condomana to your phone’s home screen and capture a defect even with no signal — it syncs the moment you are back online. Optional push notifications, only if you allow them.
EU-hosted, and multilingual
EU-Hosting
Hosted in the EU. The app works in German and English with proper WEG terminology throughout, and the site itself speaks seven languages.
The honest way to evaluate software is to use it
Seven days, full access, no card and no call. Make up your own mind.